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Administrative Associate III

Requisition ID:

22156726

Business Unit:

St. Vincent's Medical Center

Location:

Westport, CT

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Description

Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details:

Work where every moment matters.

Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here.  We invite you to become part of Connecticut’s most comprehensive healthcare network. 

St. Vincent’s Medical Center in Bridgeport has more than 3,200 employees. It includes a 473-bed community teaching hospital, a 76-bed inpatient psychiatric facility in Westport, a large multispecialty provider group, and special needs services for adults and children. St. Vincent’s is the first hospital in Fairfield County to be integrated into the Hartford HealthCare network, and is the system’s second-largest hospital.

Job Summary:

Performs multi-dimensional administrative tasks that require creativity and independent, discretionary judgment to meet the needs of a manager or function.  May act on behalf of superior on routine matters within established guidelines.  Reports to assigned manager.

Responsibilities:

  • Provide efficient, accurate, and timely administrative support to contribute to the success of the area by performing a variety of administrative duties. Compose correspondence and create reports using advanced computer programs and graphics skills to design formats.  Design and maintain spreadsheets and databases using advanced features such as macros and linking of applications (i.e. spreadsheets and word-processing). Prepare analyses and reports based on the data.  Design standard records/forms/logs.  Schedule appointments, coordinate meetings, and make travel arrangements. Maintain selected files for management. Monitor and report on budget and/or other performance measures.  Participate in activities dealing with sensitive and confidential issues and information involving Human Resources or other department or function issues.
  • Contribute to the smooth flow of information within the area, and to and from customers and other areas.  Respond to complex inquiries regarding own work.  Take action based on independent judgment, understanding the impact across the organization. Involve others both within and outside the area needed, or refer to a higher authority when appropriate.
  • Complete assigned portion of the work area's processes or projects to contribute to its effective operation. Perform or coordinate varied and complex processes and determine the most appropriate methods and procedures.  May facilitate, coordinate, or oversee the work of others in the process(es). Provide direction and training to others as necessary. 
  • Contribute to the success of the work area by coordinating or performing a variety of administrative duties. Determine best approach to streamline processes and modify procedures as required. Maintain files in a complete, accurate, and timely fashion in accordance with the standards of the work area. Recommend changes to system to meet changing needs. May assign work to others.
  • Demonstrate competencies, including knowledge and behaviors, to meet age and situational specific patient needs.
  • Work effectively as a team member within the department and with customers to provide quality service to hospital units through communication, cooperation and collaboration
  • Assume responsibility for self-improvement by collaborating with manager to identify growth opportunities and resources.

Qualifications

Education:

  • High School diploma or equivalency required, Associates degree preferred 

Work Experience:

  • Three years previous secretarial experience with an additional two years of education beyond High School or two years of high level secretarial experience.

Knowledge, Skills and Ability Requirements:

  • Excellent communication skills, both written and verbal.
  • High degree of confidentiality, must have an ability to handle sensitive and confidential information and documents appropriately.
  • Strong planning and analytical skills and sound judgment are needed to achieve desired outcomes.
  • Excellent computer skills, including Microsoft Office suite. Database experience preferred.
  • Ability to prioritize, complete multiple assignments and coordinate and monitor workflow.
  • Capacity to work on multiple projects at once, and adapt to changing priorities and deadlines.

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth.  Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children.  We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance.  Every moment matters.  And this is your moment.

 
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