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Executive Admin Associate- Department of Surgery

Requisition ID:


Business Unit:

St. Vincent's Medical Center


Bridgeport, CT

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Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details: Monday- Friday

Work where every moment matters.

Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here.  We invite you to become part of Connecticut’s most comprehensive healthcare network. 

St. Vincent’s Medical Center in Bridgeport has more than 3,200 employees. It includes a 473-bed community teaching hospital, a 76-bed inpatient psychiatric facility in Westport, a large multispecialty provider group, and special needs services for adults and children. St. Vincent’s is the first hospital in Fairfield County to be integrated into the Hartford HealthCare network, and is the system’s second-largest hospital.


Under the supervision of the Vice President of Ambulatory Services and Connecticut Orthopaedic Institute, this associate offers multi-skilled support and project oversight for Connecticut Orthopaedic Institute.  Organizes and oversees special projects and administrative functions of the Institute.


Support for COI Leadership

  • Creates and prepares reports and correspondence, formulates summaries and analysis of information, including consolidation of input from reporting units.
  • Responsible for COI related documentation and materials; supports the development and maintenance of the Institute’s reporting and communication methodology.
  • Coordinates COI events, meetings, and travel.  Manages calendars and scheduling; prepares meeting agendas, presentations, and summaries.
  • Manages sensitive and confidential information and issues impacting the organization.
  • Functions as an interdepartmental liaison for COI.
  • Responsible for overseeing, monitoring, and responding to COI correspondence.
  • Assists with media and community outreach and educational seminars.


Project Support

  • Supports the needs of the organization by coordinating and overseeing special projects.
  • Facilitates planning and/or management for programs and strategic initiatives supported by COI.
  • Researches and makes recommendations to improve or develop Institute programs, tools, and interventions to support the work and goals of the Institute.
  • Researches and implements processes to measure the achievement and ROI of goals; provides timely reports on key metrics for use in evaluating quality, efficiency and comprehensiveness of care provided to patients of Connecticut Orthopaedic Institute.
  • Develops and maintains effective relationships and communication flow with business partners, both internal and external.
  • Coordinates completion of projects and information-gathering activities of reporting units.
  • Initiates activities and uses independent judgment in resolving issues, expeditiously elevating them to a higher authority when needed. 
  • Coordinates varied and complex processes, determining the most appropriate methods and procedures; may oversee the work of others in this process. 
  • Contributes to streamlined information flow throughout the organization, initiates proactive and independent research, action, and communications in regards to the activities of the manager.


• Bachelors Degree



  • Experience as an Executive Assistant level in healthcare environment
  • Minimum 2 - 3 years’ experience in related field and demonstrated proficiency in administrative support practices and project oversight. 

3 to 5 years administrative experience working in Microsoft Office platforms with Excel, Word and PowerPoint.


Proficiency in English required.

Knowledge, Skills and Ability Requirements:

  • Excellent communication and interpersonal skills required
  • Strong collaboration and team work demonstrated in sharing knowledge and influencing best practices
  • Able to manage multiple competing priorities within a fast-paced and dynamic environment
  • Demonstrates flexibility and responsiveness in interactions with employees at all levels 
  • Highly motivated, self-directed professional style
  • Relevant knowledge in established field through participation in seminars, networking, and awareness of external environment
  • Able to manage a variety of sensitive or confidential information and issues in a professional manner

Proficient computer skills and use of Microsoft Office, PowerPoint, Excel, SharePoint, PeopleSoft, audiovisual equipment, and other systems

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.

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