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Administrative Associate IV

Requisition ID:

21159978

Business Unit:

Hartford HealthCare Corp.

Location:

Wethersfield, CT

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Description

Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details:

Work where every moment matters.

Every day, almost 35,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.

The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization.
With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system.

JOB SUMMARY:

This position supports the VP of Care Management, Medical Director and team. Position is primarily Monday – Friday, Days, with flexibility in scheduling required.

This position contributes to the overall success of the organization by providing multi-dimensional, complex administrative support in a manner which requires self-direction, creativity, and independent and discretionary judgment.

  • Schedules meetings and manages the calendars of multiple senior leaders.
  • Creates, prepares and distributes meeting materials to attendees, including: reports, agendas, PowerPoint presentations, meeting minutes.
  • Coordinates and secures travel arrangements including conference registration, flights, hotel and transportation for VP of Care Management and team, as needed.
  • Drafts and submits mileage and business expense forms on behalf of VP of Care Management and team.
  • Assists with the onboarding of new team members under the direction of the VP of Care Management. Including, but not limited to, ordering of IT equipment, completion of network access forms, inclusion of employee in relevant meeting series and coordination of meet and greets with key staff members.
  • Maintains office supply inventory and ordering.
  • Welcomes visitors and meeting attendees to suite, showing to appropriate offices and conference rooms. Accepting and distributing all mail correspondence.
  • Initiate proactive and independent research, action and communications with regard to activities of the manager.
  • Participate in activities and completion of documents dealing with sensitive and confidential issues and information including Human Resources, Payroll, Timecards, or other issues impacting the organization.

Nature of Supervision:

Directly reports to VP of Care Management

Internal Relationships:

Interacts with all pertinent HHC employees and departments in order to complete job duties, including but not limited to:

Human Resources

Payroll

Treasury

Information Technologies

Real Estate

Accounts Payable

External:

Interacts with various external vendors and meeting attendees, including but not limited to:

Payers

Health systems

Promotional Product Vendors

Consulting Vendors

IT Vendors

Qualifications

QUALIFICATIONS:

Education:

High School Diploma or equivalent, Associates Degree preferred

Experience

Three years previous administrative experience with at least one year supporting a senior leader.

Knowledge, Skills and Ability Requirements:

  • Computer Proficiency
  • Microsoft Office to include Outlook, Word, Excel, PowerPoint
  • Ability to multi-task and prioritize contending tasks
  • Attention to detail
  • Excellent written and verbal communication skills and ability to ensure high degree of confidentiality   with strong problem solving skills required
  • Highly organized
  • Ability to work well in a team structure
  • Customer service orientated
  • Excellent interpersonal skills
  • Healthcare experience preferred

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.

 
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