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Administrative Associate III - Cancer Center

Requisition ID:

21155565

Business Unit:

Hartford HealthCare Corp.

Location:

Hartford, CT

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Description

Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details:

Work where every moment matters.

Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.

The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization.
With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system.
 

The Administrative Associate III contributes to the overall success of the Hartford HealthCare Cancer Institute by providing multi-dimensional complex administrative support to senior executives and Physicians in a manner which requires self-direction, creativity, and independent and discretionary judgment.

Position Responsibilities:

  • Provides efficient, accurate and timely administrative support to Directors, Physicians and Recruitment Team within the Cancer Institute

  • Creates and prepares reports and correspondence using most advanced personal computer skills. 

  • Work closely with Physician Recruitment Team & Executives: Screens correspondence and visitors, schedule appointments, organize meetings and make travel arrangements. 

  • Maintains selected files 

  • Participates in activities dealing with sensitive and confidential issues and information involving Human Resources, Marketing, Finance or other issues impacting the organization.

  • Performs various responsibilities that contribute to the smooth flow of information within the area, and to and from customers and other areas. Responds to complex inquiries regarding own work. 

  • Initiates proactive and independent research, action and communications with regard to activities of the senior executives. Takes action based on independent judgment, understanding the impact across the organization. Involves others both within and outside the area as needed, or refers to a higher authority when appropriate.

  • Contributes to the success of the work area by coordinating or performing a variety of administrative duties that require the use of office machines to accomplish a desired outcome. Determines appropriate means and modifies procedures as required.

  • Maintains unit files in a complete, accurate and timely fashion in accordance with the standards of the work area, suggests changes to system to meet changing needs. 

  • Works effectively as a team member within the department and with customers to provide quality service through communication, cooperation and collaboration.

  • Assumes responsibility for self-improvement by collaborating with the senior executives to identify growth opportunities and resources. 

  • Travel between hospitals may be required

Qualifications

Education:

High School Diploma, Associates Degree preferred

Experience:

Two years previous management level secretarial experience involving Human Resources, Marketing or Finance. Strong preference for experience within Clinical Office setting/Physician Support.

Knowledge, Skills and Ability Requirements:

  • Proficiency in the use of Microsoft Office Suite
  • Excellent communication skills, both written and verbal
  • High degree of confidentiality

 

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.

 
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