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Administrator Dept of Medicine - Dept Of Med Admin

Requisition ID:


Business Unit:

New Britain General


New Britain, CT

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Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details:

Work where every moment matters.


Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.


The Hospital of Central Connecticut is an acute-care community teaching hospital, we provide comprehensive inpatient and outpatient services in general medicine and surgery staffed by our talented team of leading professionals, The Hospital of Central Connecticut provides a wide array of services throughout the region, caring for patients from birth through the end of life., as well as a wide variety of specialties. 

Hartford HealthCare doesn’t just take great care of our patients, we take great care of our employees too.  At Hartford HealthCare, we offer:

             Newly Revised Competitive Hourly Rates

             Tuition Reimbursement after just 6 months of employment and up to 40% reimbursement with Quinnipiac University for colleague AND dependents

             Generous Paid Time Off

             Medical, dental and vision plans

             401K with company match

             On-the-job training

             Ample opportunities for advancement

Job Summary:  Under the supervision of the Regional Chairman of the Department of Medicine, provides administrative support to the Chairman, medicine physicians, medicine APRNs, medicine PAs, UCONN residents and UCONN medical students in the Department of Medicine. As of March 2024 this includes 70+ full-time, 6+ part-time, 50+ per diem employees with 51+ residents and 60+ students rotating through annually.  Responsible for managing the daily calendar for the Chief of Medicine, Hospitalist Directors, as well as the physicians. The administrator will be responsible for a multifaceted payroll system, budget revisions, physician onboarding as well as physician scheduling. Oversees and supervises day-to-day administrative operations of the support staff including recruitment, and employee relation issues.


Responsibilities as Assistant to the Chief of Medicine and Hospitalist Medicine Physician Administrators:                    

·         Manages calendar and triages phone calls for the Chief of Medicine, Central Region Director of Hospitalist Medicine, Site Directors of Hospital Medicine and the Associate Site Director of Hospital Medicine

·         Assists with letters of complaint, correspondence, and UConn faculty appointment paperwork

·         Takes minutes of the full-time faculty meetings (at HOCC and MidState)

·         Performs other duties as assigned


Responsibilities as Administrator for Department of Medicine:

·         Inputs department payroll for Medicine, Hospital Medicine, Residents and Intensive Care

·         Physician recruitment and orientation

·         Assists with resident and student orientations and residency interviews

·         Prepares and facilitates CME, licensure and professional society dues for members of the department

·      Provides administrative support as needed for divisions within the department in addition to the hospitalist service: infectious disease, critical care, pulmonary, palliative care, GI, endocrinology, cardiology and the PCIM residency program

·         Processes encounter fees for CT GI and cardiologists

·         Ensures department-charged expenses are accurate using the AP/GL listings

·         Oversees department contracts and associated time reports

·         Oversees CMS quarterly time reports

·         Maintains and distributes the monthly departmental calendar

·         Schedules departmental meetings

·         Prepares capital equipment requests

·         Coordinates bi-weekly Department of Medicine Grand Rounds

·         Manages departmental correspondence/faxing/scanning

·         Enters and tracks IT work orders

·         Coordinates and processes departmental food orders

·         Serves as the liaison between the department and other departments at HOCC/ BDL and MMC

·         Orders and tracks supplies, equipment, lab coats and business cards

·         Coordinates the recruitment of support staff and supervises and mentors support staff

·         Assists with physician onboarding

·         Initiates Position Requisition Forms for all new hires

·         Performs other duties as required


Minimum Qualifications:   Bachelor’s degree required. Minimum 5 years office experience in a health care setting with progressive responsibilities. Previous management or team lead experience required.  Demonstrated leadership skills.  Proficiency in Microsoft Office including Excel, Word, and PowerPoint. 

Critical Success Factors: Excellent interpersonal skills.  Knowledge and skill to independently plan, prioritize, implement, and follow-through on tasks with competing deadlines.  Excellent analytical skills and the ability to understand, interpret, and communicate data derived from numerous sources.  Excellent oral communication skills in person and over the telephone.  Experience with hospital-based computer applications and experience working with a senior executive in a healthcare setting is necessary.

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge - helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance.
Every moment matters. And this is 
your moment.

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