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Surgical Services Scheduler - Gyn Oncology

Requisition ID:


Business Unit:

Hartford Hospital


Hartford, CT

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Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details: Travel Required

Work where every moment matters.

Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.

Hartford Hospital is one of the largest and most respected teaching hospitals in New England. We are a Level 1 Trauma Center that provides cutting edge treatment to its patients. This is made possible by being home to the largest robotic surgery center in the Northeast and the Center for Education, Simulation and Innovation (CESI), one of the most-advanced medical simulation training centers in the world. When hospitals cannot provide the advanced care, expertise and new treatment options their patients require, they turn to us.

Job Summary:

Responsible for scheduling surgeries in accordance with physician’s orders and insurance requirements, ensuring all necessary paperwork and required tests needed prior to surgery are accurately completed, and clearly communicated pre and post-surgery instructions to patients.

 Job Responsibilities:

  • Communicates with patient to provide pre- and post-surgery instructions, and obtain completed consent forms and required tests or preparations needed prior to surgery
  • Ensures necessary H&P, blood work and other patient tests are completed
  • Keeps physician and clinical staff informed regarding pre-op testing and maintains updated documentation and charts available for physician review
  • Works collaboratively with pre-registration staff to register patients, collect co-pays, and verify insurance and personal information
  • Contacts insurance company to obtain pre-certification of surgeries based on booking sheet and documents in computer
  • Schedules hospital surgeries and preoperative testing, coordinates surgical cases with other physicians and schedules patient follow-up appointments
  • Maintains physician schedules and coordinates physician meetings in the system and/or appointment book
  • Prepares and distributes surgery packets to patients, updates surgical log daily and replenishes inventory as needed
  • Provides back-up support and performs other related duties in support of efficient operations



  • High school diploma or equivalent required
  • At least two years of experience in surgical scheduling, preferably with a high-volume surgical practice preferred
  • Must be flexible to travel to various locations.
  • Strong working knowledge of medical and insurance terminology
  • Computer skills; experience with medical software preferred
  • Exceptional organization skills and attention to detail
  • Ability to adhere to HIPAA requirements, OSHA regulations and Infection Control standards and CSG policies
  • Ability to effectively work in a team
  • Ability to provide positive, customer-focused approach, with commitment to excellent patient care

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.


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