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Admin Associate III - Cardiology

Requisition ID:


Business Unit:

Hartford HealthCare Medical Group Specialists


Branford, CT

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Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details: Mon-Fri

Work where every moment matters.

Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network. 

Hartford HealthCare Medical Group is one of the largest medical practices in New England with multiple locations throughout Connecticut and Rhode Island. We consist of a team of professionals ranging from Medical Assistants to Physician Assistants and everything in between. Our physician led medical group enjoys an excellent reputation with patients and the medical community, offering primary care, urgent care and more than 30 different specialties.

Job Description

Performs multi-dimensional administrative tasks that require creativity and independent, discretionary judgment to meet the needs of the Access Center. May act on behalf of leader on routine matters within established guidelines. Conducts and acts with a high level of service, for this role is the face of the Access Center to internal and external customers. Compose correspondence and create reports and helps in preparing analyses and reports based on the data. Participate in activities dealing with sensitive and confidential issues and information. Coordinate and enter requisitions/purchase orders into PeopleSoft or related system. Monitor inventory and order a variety of different office and technical supplies. Schedule appointments and coordinate meetings for Director and Access leadership staff. Supports Sharepoint, Onboarding and Offboarding processes.  Reports to the Director, Access Quality and Training. 

  • Scheduling site tours, office visits and other meetings of this caliber
  • Perform entire onboarding process (Zoom meetings, Interview scheduling and meeting schedules)
  • Manager outlook calendars for leadership
  • Attending leadership meeting and transcribing actionable meeting agendas and notes
  • Creating excel and powerpoint presentations for leadership
  • Ordering and ensuring supplies are in stock for all areas of the Access Center
  • Managing daily schedules for large events
  • Composing correspondence via email and in person
  • Ordering computer and phone equipment
  • Organizing schedules
  • Booking conference room, training and office spaces


  • Associates Degree preferred or experience in lieu of education
  • Three years higher level previous administration/secretarial experience.
  • Basic keyboard skills with proficiency in use of personal computer. 
  • Good interpersonal and organizational skills.
  • Highly disciplined self-starter with solid collaboration & communication skills.
  • Skills in Microsoft Office applications (specifically Power Point, Outlook, Work and Excel) is required.
  • Some analytical skills regarding purchase order
  • Detail-oriented with excellent organizational skills

We take great care of careers. 
With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.

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