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Admin Associate III

Requisition ID:

21159789

Business Unit:

Hartford HealthCare at Home

Location:

Wethersfield, CT

Are you an HHC Employee? Click here to apply

 

Description

Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details: 8a-4:30p Monday-Friday

Work where every moment matters.
 
Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here.  We invite you to become part of Connecticut’s most comprehensive healthcare network as an Administrative Associate III. 

Hartford HealthCare at Home, the largest provider of homecare services in Connecticut, has been fulfilling our mission for more than 115 years.  Our Person-Centered Care Model allows our employees to learn and grow within our organization, all while providing integrated support to the patient.  As part of Hartford HealthCare, we leverage cutting edge technology to provide quality care in our client’s home.  Most importantly, our employees are appreciated for the real differences they make in both the lives of their clients and their clients’ families.  

Provides general administrative support to Hartford HealthCare at Home.

Performs various duties for accounts payable preparation, time keeping, security badging, and fleet management.  Files, maintains records, data entry, research and other clerical duties. Uses decision making ability to ensure proper account coding.  Performs various duties assisting with time and attendance management. 

Accounts Payable

Review Accounts Payable invoices for accuracy, assists in proper coding for cost centers.

Creates Purchase orders, requisitioning, receives goods using our PeopleSoft EProcurement platform. Provides in-house support for managers new to the EProcurement system within Homecare. 

Assists with month-end preparation; reviews match exceptions, recurring liabilities.

Scheduling & Timekeeping:

Assists with time and attendance for payroll preparation

Kronos time management administrator for HHCAH.

Assists field offices and others with creating and maintaining schedules and reports.

Reviews employee records, notifying recruiting and managers of inconsistencies.

Creates schedules within Kronos.

Assist with time entry to time management system weekly.

Prepares Excel spreadsheets for payroll upload.

Manage PPV productivity template to review approval, scrub data, work with managers for corrections, upload finalized template to payroll.

Administrative Support:

Prepares monthly mileage templates for reimbursement for homecare.

Maintains, modifies and creates employee badges.

Organizes daily work and information to maintain efficiency and confidentiality.

Review and analysis for fleet management & maintenance with the Community Network. This includes: requesting purchase orders, approving service requests, maintaining vehicle lease information, Geotab GPS, and fuel.

Project Support:

Acts as liaison to HHC and Me, Kronos, Payroll, and Accounts Payable. As a liaison, the Administrative Associate III are routinely requested to research and review and assist in special project assignments.

Perform other related duties as required.

Qualifications

 

Minimum Requirements

 

Preferred Requirements

Education

High School diploma or equivalent

 

Education

Associates Degree in business or health related field

 

 

Experience

3 years of office/business experience

 

Experience

3 years of office/business experience in a health related field

Licensure, Certification, Registration

 

Licensure, Certification, Registration

 

Language Skills

 

Language Skills

 

Knowledge, Skills and Ability Requirements 

  • Flexible nature.
  • Willingness to adapt in a changing environment.
  • A strong commitment to a high standard of business ethics, principles and values.
  • Highly proficient with Microsoft tools, particularly Excel
  • Knowledge of general accounting, Peoplesoft Software and Kronos Time management

We take great care of careers. 

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth.  Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children.  We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance.  Every moment matters.  And this is your moment.

 
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