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Admin Support Associate

Requisition ID:


Business Unit:

Hartford HealthCare at Home


Bloomfield, CT

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Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details: Monday thru Friday 8:00 a.m. - 4:30p.m.

Work where every moment matters.
Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here.  We invite you to become part of Connecticut’s most comprehensive healthcare network as an Administrative Coordinator. 

 Hartford HealthCare at Home, the largest provider of homecare services in Connecticut, has been fulfilling our mission for more than 115 years.  Our Person-Centered Care Model allows our employees to learn and grow within our organization, all while providing integrated support to the patient.  As part of Hartford HealthCare, we leverage cutting edge technology to provide quality care in our client’s home.  Most importantly, our employees are appreciated for the real differences they make in both the lives of their clients and their clients’ families


Provides primary support to the Regional Director of Clinical Operations and will provide backup secretarial, clerical and administrative assistance to the executive staff and other assigned administrative staff

Supervises assigned support positions

In general, most of the time will be spent in the following activities:

Types and/or composes letters and other correspondence; records and transcribes minutes of meetings; and takes dictation and/or transcribes from dictating equipment.

Responsible for overall Agency clinical contracts.  To include such duties as maintaining an organized data base, renewal of contracts and update/s of all clinical contracts.

Acts as a back up to the Executive Assistant, if he/she is out or requires additional assistance.

Maintains calendars and room reservation log, arranges meetings, schedules appointments and makes travel arrangements

Maintains assigned files; receives, reviews, prioritizes and distributes incoming and outgoing mail and; answers telephone calls and records messages

Compiles and produces reports and/or presentations for Regional Director, Clinical Operations and possibly Executive staff.

Design and/or revise Agency forms; coordinate the printing of forms and business cards with outside vendor.

Update Agency manuals; maintain Agency mailing lists; and assist in maintaining office records relating to leases, contracts, equipment and warranties.

Completes highly confidential work for Regional Director, Clinical Operations, Executives and administrative staff

Hires, trains, coaches and evaluates staff

Initiates changes in work assignments or processes to improve efficiency



In addition, the position involves other duties such as:


Assists with office supply inventory and requisitions

Researches data for various reports

Coordinates and assists in special project assignments

Assists the receptionist  and/or Agency telephone coverage as needed

Will actively participate in the performance improvement process known as H3W

Performs other duties as assigned



High School diploma or equivalent; one year business/secretarial training or equivalent work experience


Three years secretarial experience



Typing 60 wpm, Microsoft Office computer literate especially in the use of word, excel, and power point; proofreading and language skills; transcription, stenography or speed writing skills; knowledge of office procedures/equipment

We take great care of careers.


With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth.  Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children.  We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance.  Every moment matters.  And this is your moment.

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