Hartford HealthCare Corp.
Are you an HHC Employee? Click here to apply
DescriptionJob Schedule: Full Time
Work where every moment matters.
Every day, almost 30,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.
The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization.
With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system.
This position is responsible for performing all activities related to collecting, recording and safeguarding hospital monies related to specific Hartford Hospital activities. This position also performs all functions related to maintaining an EPIC cash draw and the deposit preparation process. This position is responsible for accepting, safeguarding and disbursing custodial funds and valuables on behalf of system patients.
Daily Vault and Draw Balancing & Office Security – This position is responsible for counting the hospital vault and other segregated funds retained in the Cashier office twice daily to ensure hospital funds are intact. This must be recorded daily and reviewed. The count confirmation process will be rotated as needed to ensure an independent review of funds is maintained. The vault and system funds must be maintained in audit ready condition at all times. This position is responsible for tracking sealed deposits intended for System Courier pickup delivered from Hartford Hospital location. All sealed deposits must be logged and accounted for. It is the responsibility of this position to ensure that only authorized individuals are allowed to enter the offices. This position is responsible to scheduling cleaning times and other maintenance issues while a Cashier team member is present.
Daily Receipt of Non-Patient Payments - This position is responsible for accepting payments either from the public or internal employees related to bus passes, lab coats, badges, medical records and any other payment sources that develop. This function requires mastery of processing credit card payments, check remote deposit and vault deposit procedures. This position is responsible to correctly record appropriate receipts via the Peoplesoft system. This includes maintaining accurate records and following the system process for maintaining credit card and check destruction timelines as outlined in the system policy.
Daily Receipt of Epic Payments - This position is responsible for accepting patient payments, recording the receipt in EPIC and finalizing the daily cash drawer. This position must perform all functions related to closing the cash drawer and scanning activity into the OnBase system. The responsibility of creating the deposit will reside with a separate team member. The deposit preparation function will rotate as directed by the Director, Assistant Treasurer. It is the responsibility of this position to attend and seek training as needed due to EPIC updates.
Daily Coordination of Patient Valuables – This position is responsible for safeguarding patient valuables as presented at the window. This includes ensuring that all valuables are logged and secured within the office. This position is responsible for ensuring that an accurate record is maintained of all valuables presented at the window. This position is responsible for ensuring that the appropriate authorizations are present prior to surrendering patient valuables to the patient or an authorized family member. On a monthly basis a complete inventory of valuables will be taken to match against the log. As directed by the Director, Assistant Treasurer, letters will be dispatched to patients that have not claimed their valuables within a specified time frame. A complete record of correspondence will be maintained. Based on guidelines provided by the HHC Tax Department, this position will dispose of items with value and following the State of Connecticut escheatment procedures.
Daily Disbursement of Study Funds – Reimburse patient and/or employees for participation in clinical studies. This includes cash disbursement, Greenphire Cards and loadable debit cards. Retain accurate records of activity.
Knowledge, Skills and Ability Requirements:
We take great care of careers.
With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.