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Fixed Asset Analyst

Requisition ID:

19163359

Business Unit:

Hartford HealthCare Corp.

Location:

Newington, CT

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Description

Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details:

Work where every moment matters.

Every day, almost 30,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.


The creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole, rather than a single member organization.
With the creation of our new umbrella organization we now have our own identity with a unique payroll, benefits, performance management system, service recognition programs and other common practices across the system.

Department Description:


The Finance Content Management Group [FCMG] is a team of PeopleSoft super users who combine their expertise of the ERP application and HHC organization in a cost effective way to derive the greatest value from PeopleSoft for the benefit of HHC and its patients. They work in tandem with IT to support and maintain the integrity of the HHC System financial data. They are the first line of support to finance end users and act as the liaison between the financial operational departments and the IT department to support production, automate and streamline business processes, and to ensure secure access and proper use of the ERP application. The FCMG are the finance Subject Matter Experts [SME] for the implementation of any enhancements, upgrades and/or expansion of the HHC organization [new Business Units] and will control and approve the distribution of reporting queries made available for use by any HHC finance departments.

  • Data Integrity – The accuracy and consistency of the data stored in PeopleSoft. 
  • Master Data – Data that is shared and utilized by other modules within PeopleSoft. This includes [but not limited to], customers, items, suppliers, locations, employees, ChartFields, billing identifiers, Project activities, and speed charts/types.
  • nVision – A financial reporting tool that will be owned by the Finance reporting department.

Position Summary:


The Fixed Asset Analyst supports the day to day activities associated with Capital Project Spending and Asset tracking. They are responsible for updating and maintaining the data in the PeopleSoft applications: Project Costing, Asset Management and Commitment Control. The Fixed Asset Analyst role will interact with different levels throughout the organization that may include accountants, financial analysts, procurement staff, developers, architects, production support engineers and all levels of management. The role requires a solid understanding of accounting, reporting processes and must demonstrate proven abilities and success with an ERP and MS Office applications either as an end user or in a support role. The ideal candidate should be comfortable communicating with internal and external customers in an organized and knowledgeable manner; delivering clear requests for information; demonstrating flexibility in prioritizing and completing tasks; and communicating potential conflicts to a manager.

Position Responsibilities:
  1. Manage the Project life cycle which includes creating the project, loading budgets, monitoring the spending, and the capitalization of the project costs.
  2. Manage the Asset life cycle which includes the creating of assets, preparing reports and analysis, completing transfers, disposals and adjustments. 
  3. Manage Commitment Control project budgets, spending data and analysis
  4. Analyzing project spending and researching budget errors
  5. Assist with questions on assets and projects
  6. Preparing & posting monthly journal entries 
  7. Complete monthly reconciliations of the General Ledger to the Subsystems; ensuring information is interfacing correctly 
  8. Prepare and publish reports [weekly and monthly]; includes the extraction and consolidation of data from multiple sources 
  9. Prepare annual audit schedules and reports; including additional documentation to external auditors.
  10. Aid in the development and production of reports and queries, as needed
  11. Assist with the conversion of financial data to PeopleSoft
  12. Creating work instructions and training guides for tasks and processes
  13. Aid in the implementation of process improvements through new policies, procedures, functionality, and training.
  14. Active engagement in the HHC Lean Initiative and Leadership Behaviors
  15. Active engagement in staff meetings
  16. Assist and actively participate in special projects as assigned by the CMGrp Managers and/or Director to support the goals and initiatives of the HHC System.

Qualifications

  • Self-motivated individual with strong analytical, problem solving, quantitative and computer skills. Committed, effective and supportive team member, able to work flexibly, quickly and accurately to tight deadlines.
  • Strong written and oral communication skills.
  • Bachelors degree in Accounting or Finance and 5+ years of professional work experience in Finance/general accounting. 
  • Three (3) years of experience working with Fixed Assets or capital spending preferred.
  • Experience in healthcare is preferred. 
  • Full Time [40 hrs/week]. Must be willing to work hours outside the normal business professional hours and may require weekend hours so as to support the financial close process, implementations or other projects. 
Ability to:
  • work under pressure and adapt to changing environments;
  • organize workload, and the capacity to manage a range of tasks and projects at one time;
  • work independently and as part of a team; to proactively seek guidance, clarification and feedback;
  • communicate well with administrative staff, external organizations and with other staff at all levels;

Working Knowledge:

  • An advanced user proficiency in Excel and/or demonstrated expertise in spreadsheet and database applications with the ability to extract and consolidate data from multiple sources.
  • Proficiency in the other Microsoft Office suite of products [Word, PowerPoint, Access and Outlook].
  • A strong understanding of the purchasing to voucher/payment process flow is preferred.
  • PeopleSoft experience in the below areas is a preference: 
    • AM [Asset management], PC [Project Costing] and KK [Commitment Control], AP [Accounts Payable] and TE [Travel & Expense], GL [General Ledger]
Reports to CMGrp Manager or Supervisor

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.

 
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