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Admin Associate III - Central Staffing Office

Requisition ID:

22160567

Business Unit:

Hartford Hospital

Location:

Hartford, CT

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Description

Job Schedule: Full Time
Standard Hours: 40
Job Shift: Shift 1
Shift Details:

Work where every moment matters.

Every day, over 30,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here.  We invite you to become part of Connecticut’s most comprehensive healthcare network.

Hartford Hospital is one of the largest and most respected teaching hospitals in New England. We are a Level 1 Trauma Center that provides cutting edge treatment to its patients. This is made possible by being home to the largest robotic surgery center in the Northeast and the Center for Education, Simulation and Innovation (CESI), one of the most-advanced medical simulation training centers in the world. When hospitals cannot provide the advanced care, expertise and new treatment options their patients require, they turn to us.

Performs multi-dimenr.sional administrative tasks that require creativity and independent, discretionary judgment to meet the needs of a manager or function.  May act on behalf of superior on routine matters within established guidelines.  Reports to assigned manage.

Provide efficient, accurate, and timely administrative support to contribute to the success of the area by performing a variety of duties such as those that follow.   Compose correspondence and create reports using most advanced computer programs and graphics skills to design formats.  Design and maintain spreadsheets and databases  using advanced features such as macros and linking of applications (i.e. spreadsheets and word-processing).  Prepare analyses and reports based on the data.  Design standard records/forms/logs.  Schedule appointments, coordinate meetings, and make travel arrangements.  Maintain selected files for manager.  Monitor and report on budget and/or other performance measures.  Participate in activities dealing with sensitive and confidential issues and information involving Human Resources or other department or function issues.

 

Contribute to the smooth flow of information within the area, and to and from customers and other areas.  Respond to complex inquiries regarding own work.  Take action based on independent judgment, understanding the impact across the organization.  Involves others both within and outside the area needed, or refers to a higher authority when appropriate.

Complete assigned portion of the work area's processes or projects to contribute to its effective operation.  May perform or coordinate varied and complex processes and determine the most appropriate methods and procedures.  May facilitate, coordinate, or oversee the work of others in the process(es),  requires planning, analysis and judgment to achieve desired outcomes.  Provides direction and training to others as necessary.  Specific responsibilities are typically similar those included under the Clerical, Administrative, and Communications accountabilities.

Contribute to the success of the work area by coordinating or performing a variety of clerical duties that require the use of office machines to accomplish a desired outcome.  Determines appropriate means and modifies procedures as required.  Maintains files in a complete, accurate, and timely fashion in accordance with the standards of the work area, suggests changes to system to meet changing needs.   May assign work to others.

Demonstrates competencies, including knowledge and behaviors, to meet age-specific patient needs (e.g. Pediatrics, Adolescents, Geriatrics.)

Works effectively as a team member within the department and with customers to provide quality service to hospital units through communication, cooperation and collaboration.

Assumes responsibility for self improvement by collaborating with the superior to identify growth opportunities and resources.

Qualifications

High School diploma required.

Additional education preferred.

Three years previous secretarial experience with an additional two years of education beyond High School or two years of high level secretarial experience.

Proficiency in the use of the Personal Computer.

Excellent communication skills, both written and verbal.

High degree of confidentiality.

We take great care of careersWith locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth.  Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children.  We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance.  Every moment matters.  And this is your moment.

 
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